Using Webex in your Canvas course

To set up the Webex tool in your Canvas course:

1. Follow the steps to Set up the Webex Tool in Canvas.
2. See these other useful tutorials:
   
   1. CELT’s Best Practices when Teaching with Webex
   2. Polling – View/Panels/Manage Panels and share poll results
   3. Using the Whiteboard
   4. Annotate – Interactive tools to keep attendees engaged
   5. Visual Guide to Tools for Instructors

Adding a Guest Lecturer/Presenter to your Webex meeting

To add a guest lecturer to a Webex Meeting or Training scheduled in Canvas:

1. Go to the Webex site in a web browser (https://iastate.webex.com).
2. Click Edit to edit the scheduled Meeting or Training. Skip this step if editing a Meeting in Classic View.
3. Add the guest’s email in one of these sections:
   
   1. Who is invited?
   2. Invite Attendees

Your guest will receive an email invitation with the connection instructions. It is strongly recommended to do a practice meeting ahead of time with these exact same settings. 

Recording your Webex Meeting or Training

Start by ensuring your recording preferences are specified:

1. Go to the Webex site in a web browser (https://iastate.webex.com).
2. If you are in the Classic View, you will need to click the up arrow, then choose My Webex. If you are in Modern View, skip this step.
3. Click on Preferences in the left-hand menu and then select the Recording tab or expand the Recording Options (Classic View).
4. Select the box to create recording transcripts for your MP4 recordings.

5. Choose the screen layout for recordings.

6. Click Save.

Configure Webex to automatically record when you start a Meeting:

1. Go to the Webex site in a web browser (https://iastate.webex.com).
2. Locate and edit the specific Meeting.
3. Scroll to the bottom and expand the section for Show advanced options.
4. Expand the Scheduling Options section.
5. Check the box to Automatically start recording when the meeting starts.
6. Click Save.

Start recording from within a Meeting or Training:

• How to record in a Meeting.
• How to record in a Training.

Creating closed captions or transcripts

Webex transcription services can be automatically enabled for all cloud-recorded meetings:

1. Go to the Webex site in a web browser (https://iastate.webex.com).
2. If you are in the Classic View, you will need to click the up arrow, then choose My Webex. If you are in Modern View, skip this step.
3. Click on Preferences in the left-hand menu and then select the Recording tab or expand the Recording Options (Classic View).
4. Select the box to create recording transcripts for your MP4 recordings.

Special Notes:

• There is no cost for transcription services in Webex. 
• It is expected to take about twice the duration of the meeting for the transcription to appear in the Webex web portal.  In rare circumstances, it may take up to 24 hours for the transcription to appear due to the size of the meeting or due to temporary load on the transcription engine.

Sharing a Recording

If the Meeting or Training was created within Canvas, no further action is needed to share the recording with the whole class. Students can find recordings on the Recordings tab. 

If the Meeting or Training was created outside of Canvas, or if you want to limit which students have access to the recording:

1. Go to the Webex site in a web browser (https://iastate.webex.com).
2. Follow the steps in the Share a Webex Recording guide, entering the email addresses for the specific students who should have access.

Syllabus Statement

Add the statement below to the required technologies section of your syllabus.

This course will use Webex for synchronous online interactions. Visit the Webex learning tool guide to view the terms of service, privacy policy, accessibility statement, and steps for getting started with Webex.ExpC