Web and video conferencing allow for meetings between individuals and small groups in remote locations while reducing travel time and costs. These services can be used to conduct meetings between different sites, collaborate with researchers in separate locations, and bring otherwise inaccessible experts into the classroom.
The Webex link in Canvas connects to the external web conferencing tool. See the News & Updates at the bottom of this page for outage information. Use the web interface for collaboration outside of classwork.
Note: Webex cannot be tested with the “Student View” feature of Canvas and will result in an error message. If real participants receive an error or are unable to use Webex inside Canvas, they should email email@example.com with the link to the Canvas course, the time the error occurred, and which tool they were using.
To set up the Webex tool in your Canvas course:
To add a guest lecturer to a Webex Meeting scheduled in Canvas:
Your guest will receive an email invitation with the connection instructions. It is strongly recommended to do a practice meeting ahead of time with these exact same settings.
To learn about using breakout rooms in Webex, view the Webex help guide or watch the CELT Demonstration of the Webex Breakout Session video (4m 34s) below.
Start by ensuring your recording preferences are specified:
Optionally, configure Webex to automatically record when you start a Meeting:
Finally, start recording from within a Meeting.
All meetings scheduled through Canvas and recorded to the cloud will be available inside Canvas on the Webex Recordings tab.
Webex transcription services can be automatically enabled for all cloud-recorded meetings:
If the Meeting was created within Canvas, no further action is needed to share the recording with the whole class. Students can find recordings on the Recordings tab.
If the Meeting was created outside of Canvas or if you want to limit which students have access to the recording:
Add the statement below to the required technologies section of your syllabus.
To use the Webex tool in your Canvas course, click on the Webex link in your Canvas course navigation. Then, if enabled for your course, you will be able to access:
For more information, see the online documentation below or the Visual Guide to Tools for Students.
Online Training: Get the most out of all that Webex has to offer! Check out the free online classes led by experts. Designed to fit the way you learn. Attend an online training through the Webex Help Center Online Classes Portal.
Locate and register for demos via the Webex Demo site.
The world of work is changing, and Webex is here to make collaboration simple, secure, and innovative…all within one application! Join us as we explore the key functions of Webex as you discover the benefits of improved collaboration. We will create collaborative spaces to message, share files, have meetings and more. Join us and see how Webex can make you 10x more productive and turn you into a rock star!
Locate and register for these and other live Webex Education Connector webinars.
Explore best practices and strategies for getting started with an online, face-to-face, live environment. The facilitator will share tips and tricks for student management and engagement during the class. The underlying technology discussed will be the Webex Education Connector for Learning Management Systems.
Locate and register for these and other live Webex Meeting webinars.
How would you like to break out your meeting participants into smaller groups allowing them to collaborate and share ideas over audio and video? Use breakout sessions for workshops, classrooms, or when you need a moment to talk privately with a few participants outside of the main meeting. Join this lively class and check out what you can do in breakout sessions as a meeting host, co-host, or attendee.
Iowa State IT has a site license for Webex, which allows any student, faculty, or staff member with an Iowa State Net-ID to download and use the software at no charge.
Webex Events is available to all faculty, staff, and students for webinars and allows up to 3000 attendees. Log in to Webex online to access the event option.
Applications being updated include Canvas, Webex, Top Hat, WileyPlus, Redshelf, Immediate Access Course Materials, and UDOIT.
The Webex 41.4 update includes the following enhancements to Webex Meetings: Zoom In and Zoom Out in Grid View, Customize the Stage View, Simplified Layout Options, Sync my Stage for Everyone, Customized Layouts Attendee Support, and iPhone Breakout Room Host Support.
Recordings for Webex meetings scheduled within Canvas will now appear in the Recordings section of Virtual Meetings. This change includes cloud recordings of any meeting launched from within Canvas or externally through the Webex web portal, the desktop app, or on a mobile device.
See what’s new, view upcoming Webex changes, or check the current Webex status.