Note: If the user does not have a university Net-ID you can Create an Affiliate User.
Note: If you want a user to have Full Instructor (Role 1) privileges within your course you will need to contact your departmental administrator to add them as an instructor in the course.
ISU Canvas courses may only include people with an ISU Net-ID. You can sponsor a new Net-ID for a person who is neither a student nor employee of Iowa State University, but still has an affiliation with the University. This affiliation can be as a visiting scholar, scientist, researcher or for another university business purpose, as determined by the administrative officer or their delegate.
It is expected that the sponsored Net-ID will be terminated when that business purpose has been fulfilled. A university employee may request to sponsor a Net-ID by logging into Account Services on the Web (ASW) page and selecting “Manage Sponsored Net-IDs” followed by “Request a New Sponsored Net-ID”.
Select an appropriate approver. The approver is responsible for reviewing the reason the Net-ID is being requested and for working with the sponsor to terminate the Net-ID when appropriate.
At the designated time, a renewal reminder will be sent to the sponsor of the Net-ID. If the sponsor wishes to renew the Net-ID, they will need to send a reminder to an authorized approver.
There are students at Iowa State University who require timely academic monitoring to help support their academic performance and progress towards graduation, and to meet external reporting requirements; this includes many student-athletes. The observer role in Canvas assists Athletics Academic Advisors (full-time professional staff in Athletics) with monitoring a student-athlete’s academic progress throughout the semester in compliance with NCAA (National Collegiate Athletic Association) guidelines.
The observer role in Canvas is a ‘view only’ role. Observers can view course announcements and some course materials. They cannot view quizzes or exams that are administered through those features in Canvas. An observer can only view the gradebook entries for the specific student-athlete(s) they are assigned to. The observer role is limited to only full-time, professional academic advisors within the Office of Student Athlete Development.
Yes. Each student-athlete knows who their athletics advisor is, and each student-athlete assents to the advisor viewing their gradebook entries in Canvas. A student-athlete completes this approval process each semester.
Athletics advisors in the observer role are trained and educated to respect intellectual property rights. Each of these academic professionals signs a confidentiality nondisclosure agreement and completes FERPA (Family Educational Rights and Privacy Act) training each year.
There will be communication prior to the start of each semester to all faculty/instructors of record who have a student-athlete(s) enrolled in their Canvas course. The athletics advisor assigned to the student-athlete will be added to the Canvas course in an observer role at the beginning of the semester.
In the past, instructors may have noticed multiple observers/athletic advisors names in their course. Each advisor was assigned to an individual student-athlete based on their sport. However, in large courses there are often student-athletes from multiple sports enrolled. Athletics, IT and CELT are currently working on a solution to reduce the number of individuals in an observer role in each course. The goal is to have one or two athletics advisors in the observation role for all student-athletes in a given course.