CyBox

CyBox

Cybox logo

Introduction

CyBox is the FERPA- and HIPAA-compliant file storage system at ISU. It allows you to store files in the cloud, sync to your computers, and collaborate with others. Files connected to your Canvas course will be updated automatically when changes are made in CyBox.

Features

  • Store files online and stream them to your desktop
  • Collaborate with teams
  • Make your files available on mobile
  • Edit files locally and save automatically to the cloud
  • Enterprise-grade security
  • Conforms to FERPA regulations

Getting Started

CyBox can be accessed anywhere with internet access. To create or access your CyBox account, go to https://iastate.box.com and log in with your Net-ID and password. Use the Box.com app when accessing from mobile devices.

Instructor Resources

Embedding a CyBox folder in your course

Go to the CyBox website and log in.

  1. Follow the steps to create a shared link.
  2. Create the embed widget.
  3. Log in to Canvas and go to your course.
  4. Edit the page where you want to embed the folder.
  5. Paste the embed code and click Save.

Linking to CyBox files from within Canvas

Go to the CyBox website and log in.

  1. Follow the steps to create a shared link, choosing the appropriate permissions settings.
  2. Copy that link.
  3. Log in to Canvas and go to your course.
  4. Edit the page where you want to embed the folder.
  5. Insert the link into any content in your course or add it to a Module as an external link.

Creating an Assignment with CyBox submission

In CyBox:

  1. Create a folder for your course.
  2. Create a folder for each student.
  3. Add each student to their own folder (and only that folder).

In Canvas:

  1. Create a new Assignment.
  2. Specify the submission type as Online via Website URL.

Grading Assignments with CyBox Submissions

If you created your assignment according to the specifications above, you can grade the assignment using the Speedgrader capabilities.

  1. Navigate to the Assignment, then click on Speedgrader on the right-hand side.
  2. The students’ submissions will display as a link at the top of the screen. Click the link (but do not click the Open in New Tab link).
  3. Grade as you normally would using the Speedgrader functionality.

Note: If you are unable to view the files in Speedgrader, prompt your students to follow the exact instructions listed below.

Using groups for collaboration

 Once you’ve created groups in Canvas, you can easily use these same groups in CyBox. Download the group file to get started:

  1. Navigate to the People page of your Canvas course
  2. Click on the appropriate group set
  3. Click the +Import button
  4. Download Course Roster CSV

To facilitate using this file for CyBox permissions, create a new column containing the email addresses:

  1. Open the file and locate the column labeled login_id (it should be Column D).
  2. Insert a column to the right and label it email_address (this should now be Column E).
  3. Click on cell E2 and enter =CONCATENATE(D2,”@iastate.edu”).
  4. Copy this formula into the remaining cells in Column E by using the fill handle.
    Excel fill handle is located in the lower right corner of the active cell.
    When you drag the handle to other cells, Excel will show different results for each cell, creating the email addresses you need.
    Rest your cursor in the lower-right corner of a cell, click and drag the fill handle down to fill.

Then, use these email addresses to specify access in CyBox:

  1. Sort your Excel file or filter for specific groups using the group_name in Column G.
  2. Select the appropriate email addresses in Column E of your Excel file and copy them by using Ctrl+C or ⌘+C on your keyboard.
  3. Navigate to the specific CyBox folders you wish to use.
  4. Click the Share button to add collaborators.
  5. In the Share window, under Invite People, click Add names or email addresses.
  6. Paste the intended collaborators’ email addresses by using Ctrl+V or ⌘+V on your keyboard, then press Send.
  7. Repeat Steps 1-6 for each group.

Syllabus Statement

Add the statement below to the required technologies section of your syllabus.

This course will use CyBox for file sharing and some assignment submissions. Visit the CyBox learning tool guide to view the terms of service, privacy policy, accessibility statement, and steps for getting started with CyBox.

Student Resources

Submitting a CyBox folder/file for an assignment

CyBox files can be submitted directly during the assignment submission process. If your instructor has enabled this option for an assignment, follow these steps to submit:

  1. Navigate to the Assignment in Canvas and click the Submit Assignment button as usual.
  2. Click on the CyBox tab.
  3. Click the button to Select from Box.
  4. You may need to authorize Box and/or sign in to CyBox at this time.
  5. Navigate to the folder specified by your instructor.
  6. Select your file(s):
    • (Optional) Click the Add File button in the top-right corner. This will take you to CyBox, where you will upload your files using the Upload button, then return to Canvas.
    • Choose your submission by clicking the radio button on the right-hand side.
  7. Complete the submission process in Canvas.

Online Documentation

Licensing

All faculty, staff, and students with a valid Net-ID have an unlimited quota of Cloud-based file storage at no charge.

Visit the ISU IT Knowledge Base CyBox page for information regarding licensing once you leave the university.

Support

News & Updates

See All News & Updates »

View the latest news about CyBox by vising the Storage@ISU project page.