Global Course Administration: Winter Session 2021 Now Available

Implementation Date: November 17, 2020.

Instructors teaching in the winter session can now create Winter Session 2021 Canvas courses using the Prepare to Teach tool.

Follow the steps in the Start of Semester Checklist for Canvas, choosing the Winter Session 2021 term.

Instructors, if you…

  • Previously started developing a winter session course using Spring 2021, you will need to import the course content into a Winter Session course shell in order to properly connect to Registrar sections.
  • Created your course for Winter Session 2021 using the Request a New Course Shell option, you can now associate it with the Registrar section using Prepare to Teach.

Canvas: Update on New Quizzes Implementation

The ISU Learning Technology Change Advisory Board continues to monitor the progress and development of the Canvas New Quizzes tool. You also can follow this progress by bookmarking and viewing the New Quizzes Feature Comparison page.

Until New Quizzes includes support for proctoring tools, has garnered substantial support from our fellow R1 peer institutions, and obtains feature parity with the existing Quiz tool, Iowa State University will not enable the New Quizzes tool. Once the ISU Learning Technology Change Advisory Board finds Canvas New Quizzes to be an adequate replacement, the campus community will be notified in a timely manner via the CELT Instructional Tools News and Updates page.

October 7, 2021

Instructure (Canvas) has released an aggressive timeline for the implementation of New Quizzes and sunset of Classic Quizzes. See more information about next steps.

September 14, 2021

Instructure (Canvas) has provided more information on moving toward New Quizzes. See the four phases and their associated milestones on the Classic Quiz Sunset Timeline.

January 8, 2021
Canvas has extended the anticipated implementation date of New Quizzes to July 2022.

March 15, 2021
Canvas has released a blog post sharing their intended priorities for New Quizzes. You can find the short-term priorities in the overall Canvas roadmap. Recent updates and bug fixes are listed below.

  • Modules Support for New Quizzes: New Quizzes can be created as part of adding a quiz to a module.
  • Outcomes Decoupling Mastery Scales and Proficiency Calculations: Set mastery scales and proficiency calculations independently of outcomes for New Quizzes.
  • Multiple Attempts Display: When the Quiz LTI (new quizzes) was selected as the submission type for a new assignment, the assignment creation page included the option for multiple attempts. However, the option for multiple attempts was also included as part of the quiz settings in the new quiz. Canvas code has been updated to remove the option for multiple attempts for the Quiz LTI in new assignments.
  • New Quizzes and Peer Review Settings: When a New Quiz was created right after a regular assignment that included automatic peer reviews, the New Quiz inherited the peer review setting and displayed a review in the student To Do list. Canvas code has been updated to not inherit peer review settings for previously created assignments.
  • Respondus LockDown Browser and Extensions: When a student is given an extension in a New Quiz with an Until date set after the Until date for everyone else, and the student is using the Respondus LockDown Browser, beginning the quiz created a spinning wheel that never loaded the quiz. Canvas code has been updated to allow students with extensions to complete a quiz using the Respondus LockDown Browser.

Canvas: Recent History, Notifications, Equations

Implementation Date: October 17, 2020

In this Canvas Release, the changes below become part of the main Canvas environment.

  • Recent History: The Global Navigation Menu includes a Recent History link, which displays recently visited pages in Canvas.
  • Notification Preferences: The user-level Notifications page has been updated to match the design of the course-level Notifications page.
  • MathJax Equation Improvements: The MathJax JS library has been improved to render equations in a more accessible format and promote ease of use. Math equations created anywhere in Canvas will be rendered as MathML.

Canvas: Gradebook History, Groups, Grade Detail Tray

Implementation Date: October 7, 2020

In this Canvas Deploy, the updates below became part of the main Canvas environment.

  • Gradebook History: In the Gradebook history, mentions of Assignment have been replaced with Artifact. This change clarifies terminology in that items in a course associated with the Gradebook are not always assignments.
  • Groups: The design of the Add Group window for instructors has been updated. No functionality has been affected.
  • Gradebook – Grade Detail Tray: The Grade Details Tray will no longer include labels for assignments that have enabled Anonymous Grading. Previously, when Anonymous Grading was enabled for an assignment, the Hidden label was included in the Grade Detail Tray for students that had been graded. Additionally, the Excused label was included if the student had been excused. However, no labels were displayed for students who had not been graded, which could break anonymity.

Course conclusion in Canvas

Table of Contents

Courses in Canvas are sorted and managed by the terms’ pre-determined duration of times and dates; thus, Canvas is designed to conclude courses following the end of the academic term. 

What happens when a course is concluded? The behaviors listed below occur when an instructor uses the default settings in Canvas.

 
  • Concluded courses are removed from the Dashboard, Calendar, Courses menu, and Inbox for all users, making it easier to find current courses.
  • Courses remain accessible through the All Courses link in the Course menu.
  • Student access becomes read-only in order to safeguard against accidental content changes. For instance, if assignments are left open (no defined availability) in an unconcluded course, students could potentially continue to submit to assignments, view previous quizzes or post to discussion threads.
  • Instructors maintain read-only access such that they are able to copy content from a concluded course to a future semester’s course but are safeguarded against accidental content changes such as deleting an assignment or resetting the entire course.
  • Fewer active courses results in an overall faster loading speed, greater accessibility of current courses, and a reduction in course naming conflicts, such as when courses are named the same from semester to semester. 

Prevent a course from concluding

To prevent a course from concluding, follow these steps prior to the end of the semester:

  1. Navigate to ISU AdminTools via the course menu.
  2. Choose ‘View Additional Course Settings.’ 
  3. It is essential to click the ‘Course concludes after the semester ends’ toggle to ‘NO.’

This will result in your students maintaining read-only access at the end of the semester. See below for additional access options.

Give students read-only access until a course is concluded

To change student access to read-only after final grades are calculated but before the course would typically conclude, follow these steps:

  1. Go to Settings on the course menu.
  2. Enter the end date of the students’ full access — the date they should be changed to read-only access.
  3. Check the box that ‘Students can only participate in the course between these dates’.
  4. Click Save.

Prevent student access entirely from a concluded course

To prevent student access entirely from a concluded course, follow these steps:

  1. Go to Settings on the course menu.
  2. Enter an end date shortly after the semester ends.
  3. Check the boxes for ‘Students can only participate in the course between these dates’ and ‘Restrict students from viewing this course after end date.’
  4. Click Save.
If the course has already been concluded, a Teacher or Co-Teacher in the course must reactivate themselves to make this change. See the steps below to reactivate a user.

When specifying an end date to remove student access, be sure students are able to see their grades in AccessPlus before losing access to their work in Canvas.

Allow students to interact with a course beyond the semester

To allow students to interact with a course beyond the semester, follow these steps prior to the end of the semester:

  1. Go to Settings on the course menu. 
  2. Enter an end date significantly in the future.
  3. Check the boxes for ‘Students can only participate in the course between these dates’ and ‘Restrict students from viewing this course after end date.’
  4. Click Save.
  5. Prevent the course from concluding according to the steps above.

Note: If the course has already concluded, reactivate all users according to the steps below.

Reactivate a user (or yourself) within a concluded course

To reactivate a user (or yourself) within a concluded course, follow these steps:

  1. Navigate to ISU AdminTools via the course menu.
  2. Choose ‘Manage Additional People.’ 
  3. Add the netID(s) to the appropriate section.
  4. Limit the user’s access to the course. Inside Canvas, go to Settings on the course menu. 
  5. Enter an end date in the future.
  6. Check one or more of these boxes:
    1. ‘Students can only participate in the course between these dates’ to give the user full access until the end date and viewing access after that date.
    2. ‘Restrict students from viewing this course after the end date’ to completely remove the user’s access after the end date.
  7. Click Save.

Note: Teachers and Co-Teachers will always have viewing access to a course but must reactivate themselves before they are able to change the course settings. 

Reactivate all users or un-conclude a course

To reactivate all users within a concluded course or to un-conclude a course, follow these steps:

  1. Navigate to ISU AdminTools via the course menu.
  2. Choose ‘Additional Course Settings.’ 
  3. Switch the Concluded toggle to ‘NO.’ You may need to click it twice.
  4. Inside Canvas, go to Settings on the course menu. 
  5. Enter an end date in the future.
  6. Check one or more of these boxes:
    1. ‘Students can only participate in the course between these dates’ to give all users full access until the end date and viewing access after that date.
    2. ‘Restrict students from viewing this course after the end date’ to completely remove all users’ access after the end date.
  7. Click Save.

Note: Teachers and Co-Teachers will always have viewing access to a course but must un-conclude the course before they are able to change the course settings. 

Temporarily add a new user

To temporarily add a new user to a concluded course for administrative purposes, follow these steps:

  1. Navigate to ISU AdminTools via the course menu.
  2. Choose ‘Manage Additional People.’ 
  3. Add the netID(s) to the appropriate section and role.
  4. Inside Canvas, go to Settings on the course menu. 
  5. Enter an end date in the future.
  6. Check the boxes for:
    1. ‘Students can only participate in the course between these dates’ and
    2. ‘Restrict students from viewing this course before the start date.’
  7. Click Save.

Note: Teachers and Co-Teachers will always have viewing access to a course but must reactivate themselves before they are able to change the course settings. 

View grades for concluded students

To view student grades within a concluded course, follow these steps:

  1. Navigate to the Gradebook.
  2. Locate the ‘Student Name’ column.
  3. Click the 3 dots to display the popup menu.
  4. Select to show ‘concluded enrollments’.

See the ‘How do I view grades for inactive or concluded student enrollments in the Gradebook?‘ guide for more information.

Webex: Meetings to Have Breakout Rooms

Implementation Date: September 15

The following features will become available in Webex Meetings:

  • Hosts will be able to create and use breakout rooms.
  • Attendees will be able to share their webcam in breakout rooms.
  • Meeting hosts can now assign other meeting participants as cohosts. 

These features can be used in any Webex Meeting, including those scheduled within Canvas.

For more information, please visit the Webex update web page.

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