Zoom

Zoom Logo

Introduction

Zoom helps universities and schools improve student outcomes with secure video communication services for hybrid classrooms, office hours, administrative meetings, and more.

Features

Zoom Basic:

  • Schedule meetings for up to 40 minutes
  • Screen share allowing the presenter to share everything on their screen
  • Audio conferencing by either computer or phone
  • Join from mobile, tablet, laptop or video device
  • Schedule from the Zoom website
  • FERPA-compliant when used with an ISU account.

Zoom Pro (adds or changes):

  • Schedule meetings for up to 24 hours – Up to 100 attendees
  • Ease of scheduling via Outlook with the Zoom app

Getting Started

Instructor Resources

Using Zoom

Zoom is not integrated into Canvas at ISU. View the IT Knowledgebase article or Zoom’s Getting Started resources, then login to Zoom at ISU through your Okta Dashboard and locate and add the Zoom app to get started.


Inviting students to your Zoom meetings

Use Canvas to share your Zoom meeting information with students. Instructors have found the following methods to be effective.

  • Send an Announcement containing the meeting information.
  • Create a calendar event containing the meeting information. This will display in the Course Summary at the bottom of the Syllabus page.
  • If students are expected to complete in-class tasks, include the meeting information in the assignment/quiz instructions.

Using Zoom breakout rooms for teaching

To learn about using breakout rooms in Zoom, view the Zoom help guide or watch the video below.


Recording in Zoom

To create a local recording of a meeting, follow the steps on Zoom’s Local recording guide or view the video below.


Sharing your Zoom recording

To share your Zoom recording with students, upload it to Canvas Studio. If you did not use a 3rd-party captioning service such as 3Play Media, be sure to generate closed captions in Studio. Find more information on the Studio tech page.


Syllabus Statement

Add the statement below to the required technologies section of your syllabus.

This course will use Zoom for synchronous online interactions. Visit the Zoom learning tool guide to view the terms of service, privacy policy, accessibility statement, and steps for getting started with Zoom.

Student Resources

Using Zoom

Zoom is not integrated with Canvas at ISU but your instructor may provide you with meeting links through Canvas announcements, pages, etc. View Zoom’s Getting Started resources to learn how to use its features or review the Online Documentation below.

The Waiting Room feature allows the host to control when a participant joins the meeting.  As the host, you can admit attendees one by one, or hold all attendees in the waiting room and admit them all at once.

To host a secure meeting, follow these steps during the meeting creation:

  1. Require a password
  2. Enable the Waiting Room

The Waiting Room feature allows the host to control when a participant joins the meeting.  As the host, you can admit attendees one by one, or hold all attendees in the waiting room and admit them all at once.

Require a Password When Scheduling New Meetings

  1. Open your Zoom application and click on the Schedule icon.
    Scheduling with Zoom 
  2. To set up a password check the box on the left to Require meeting password.

Enable the Waiting Room

  1. When scheduling the meeting, click Advanced Options
  2. Under Advanced Options:
    • Select Enable waiting room.
    • Ensure Enable join before host is not selected.
    • Select Only authenticated users can join: Sign in to Zoom.
  3. When you have selected all other options, click Schedule.

Waiting Room Message

Here is the image that participants will see when they are sitting in the Waiting Room.

NOTE:  Any Participant who logs in with something other than an IASTATE Zoom account will automatically be placed in the waiting room.

The following settings give you more control over the meeting:

  1. Admit or remove waiting room participants
  2. Remove participants from the meeting when necessary
  3. Lock the meeting to prevent others from joining
  4. Disable the Chat

Admit or remove waiting room participants

  1. Start your meeting from the Zoom app or from the Zoom meeting room link in your calendar.
  2. As participants join the call, you will see a pop-up message:
    1. To see all participants in the waiting room, click See waiting room.
      See waiting room in Zoom
  3. In the waiting room panel, perform one of the following:
    1. Click Admit All to admit all participants.
    2. Click Admit All to allow a single participant into the meeting.
    3. Click Remove to remove a single participant from the Zoom meeting.

Remove participants from the meeting

Follow the instructions to remove a person from a Zoom meeting.

  1. Click Manage Participants.
  2. In the Participants panel, place your mouse over the name of a person and click More.
    admit
  3. Click Remove.

Remove the particopant

Lock the meeting to prevent others from joining

When you lock your meeting, no additional participants are able to enter your class.

  1. While in a meeting session, click Participants at the bottom of your Zoom window.
  2. In the participants’ pop-up box, select More and Lock Meeting.  When the meeting is locked, no new participants can join, even if they have the meeting ID and password.

More meeting settings in the Zoom interface

Disable the Chat

Follow the instructions to disable chat in a zoom meeting.

  1. In the Zoom meeting window, click Chat.
  2. In the Chat panel, click the three dots.
  3. In the pop-up window, click No One to prevent participants from chatting in the meeting.
    Disable chat
 Training

Licensing

Zoom Basic is FREE and available to all ISU students, faculty and staff by signing into https://iastate.zoom.us with an ISU NetID. Note: The Zoom Basic plan has a 40-minute time limit on meetings with three or more total participants.

Need your group meetings to last longer than 40 minutes? See the IT Knowledgebase article for cost information on Zoom Pro licenses.

Iowa State’s implementation of Zoom is not HIPAA-compliant.  A special HIPAA Business Associate Agreement and HIPAA plan with Zoom is required. Learn more on the IT website or by visiting https://zoom.us/healthcare.

Support

Using Zoom for class

Although Zoom is not integrated with Canvas, it can still be used to host virtual class sessions. Download the Canvas documentation on using Add a Zoom Meeting to Canvas (PDF). Related posts: Canvas Release: LaTeX,

Best Practices for Securing Your Zoom Classroom

Keep your meetings secure. Read the Zoom blog to learn how to: Lock your Zoom room Control screen sharing Enable the Waiting Room Lock down the chat Remove a participant Specify security options when scheduling