Microsoft Teams

Classes and office teams can chat, meet, call, and collaborate all in one place, no matter where people are located. Add your favorite Microsoft and third-party services or build custom apps for your unique business needs. Meet with an individual or as a team with up to 10,000 people. Teams is a multi-use tool, allowing for integrations in and out of Canvas, for classes, and meetings. 

  • Instant messaging 
  • Voice and video calling with live captioning and recording 
  • Meeting scheduling 
  • Integration with other Microsoft products and 3rd party apps 

Getting Started

Instructor Resources

Using Microsoft Teams with Your Canvas Course

Syllabus Statement

Add the statement below to the required technologies section of your syllabus.

This course will use MS Teams for synchronous online interactions and group collaboration. Visit the MS Teams learning tool guide to view the terms of service, privacy policy, accessibility statement, and steps for getting started with MS Teams. 

Student Resources

Using Microsoft Teams with Your Canvas Course

Students will access course-specific teams through the MS Team (classes or meetings) link in their Course Navigation menu. The first time you launch the application from Canvas, you will be prompted to log in with your Iowa State email address.  

UDL Resources

MS Teams Live Captions

MS Teams can provide real-time captions with speaker attribution, making your meeting more inclusive.

Note: Because of limitations to the accuracy of the auto transcription/caption service, if a student requires an accommodation, it is required that a captioning service be used. Contact Student Accessibility Services to arrange/confirm captioning services for your course.

Desktop: Turning Captions On and Off

  1. Open meeting controls
  2. Choose More options (which looks like ***)
  3. Click Turn on live captions
  4. To stop using live captions, select Turn off live captions.

Mobile: Turning Captions On and Off

  1. Open meeting controls
  2. Choose More options (which looks like ***)
  3. Click Turn on live captions
  4. To stop using live captions, choose Turn off live captions.

Hide Your Identity in MS Teams Captions and Transcripts

  1. Choose More options (looks like ***) next to your profile picture at the top of Teams.
  2. Select Settings.
  3. Select Captions and transcripts on the left.
  4. Select the Automatically identify me in meeting captions and transcripts toggle to turn off the option.

Note: Caption data is permanently deleted after the meeting is over.

Licensing

All students, faculty, and staff members with an Iowa State Net-ID have access at no charge. 

Policies

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