Resource and File Sharing

Even if instructors have a required text or course packet, they often have other resources that they want their students to read, watch, listen to, or interact with.  Additionally, many times instructors ask students to create products or resources that they need to share with the instructor or with each other.

Possible Instructional Uses: 

  • Sharing course material (e.g. readings, assignments, rubrics) with students
  • Sharing screencasts/lecture captures with students
  • Providing online space for students to collaborate on work and share files with each other or with the instructor

Centrally Supported Tools: 

Additional Tools: 

Tips for Using Resource and File Sharing Tools

As an instructional tool:

  • Minimize the number of “channels” you are using to communicate & share resources with your students.  Consistency ensures that your students know where to go to find information.
  • Require your students to use a specific naming convention for files (and folders) they share with you.  This will enable you to easily find each students’ submissions when needed.

Sharing files via online collaboration tools:

  • Sharing files with students can be tedious and time consuming if one has to manually manage who has access to the files. At Iowa State University, instructors can share documents with class rosters easily by using a Canvas course shell.
  • Students can log in to Canvas or CyBox without having to log into separate accounts for these tools. CyBox can be can be embedded into Canvas (it will show up as a link in the list of tools in the left navigation bar).
  • By default, files or folders created in CyBox are private and accessible only by the creator.  Instructors must adjust privacy settings to grant student access, including whether students can edit or simply view files. Instructors should consider privacy settings carefully (e.g., accessible only to students in the class vs. to anyone at Iowa State University with the link vs. anyone with the link) and beware that it is easy to make an error when adjusting privacy settings and editing privileges.

Information adapted from:

Resource and File Sharing. Center for Research on Learning and Teaching, University of Michigan