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Submitting Midterm and Final Grades Using ISU AdminTools

TABLE OF CONTENTS

About ISU AdminTools

Designating the Grade Center Column that Will Be Submitted (Set as External Grade)

Submitting Midterm Grades

Submitting Final Grades

NEW: Final grade reporting process for students receiving an F for a course

Adjusting Individual Grades and Fixing Submission Errors

Checking Results of Grade Submissions

Five Tips for Submitting Final Grades from Blackboard Learn

About ISU AdminTools

The Edit Mode button: ON to edit; OFF to see what students see.  
ISU AdminTools, available in Blackboard Learn’s Course Tools menu, allows instructors to manage enrollment, submit grades, and submit Test and Evaluation Services (TES) forms so that scores are automatically uploaded to a Bb Learn Course.

NOTE: Certain functions of this tool (Auto-Enroll and Grade Submittal) can only be used by individuals who are listed as Instructors of Record according to the Registrar and also have the role of Instructor in the Blackboard Learn course. If you need to be listed as an Instructor of Record, you need to contact your department secretary or the Registrar (Blackboard support staff cannot update Registrar records).

Designating the Grade Center Column that Will Be Submitted

To identify the column in your Grade Center as the one to be submitted, you must set that column as an External Grade by clicking the drop-down menu icon to the right of the column name and select Set as External Grade.

NOTE: ISU AdminTools now requires the Midterm and Final Grade columns to be named exactly Midterm Grade and Final Grade respectively.

  • For Midterm Grade submission, the column named Midterm Grade must be Set as External Grade.
  • For Final Grade submission, the column named Final Grade must be Set as External Grade.

Set as External Grade.

Only one column at a time can be Set as External Grade. Once selected, the External Grade column will have a green checkmark icon to the left of the column name.

Midterm Grade marked as External

Submitting Midterm Grades

Important: also see Requirements for Blackboard Learn Grade Release to the Registrar.

(NOTE: To submit grades by means of ISU AdminTools, you must have previously enrolled students in your course using ISU AdminTools.)

The Grade Center column that will be submitted, must be named exactly Midterm Grade and Set as External Grade. The column may be a Text, Letter Grade, Total, or Weighted column. If it is a calculated Total or Weighted column, the Primary Display in the Column Information must be based on a Grading Schema.

TIP: If you want to create a Midterm Grade column that is based on weighted values from other Grade Center columns (e.g. Quizzes, Assignments, etc.), see Creating a Weighted Column.

Within your Bb Learn course, click Course Tools to expand the submenu in the Course Management Control Panel, and click ISU AdminTools.

a. In the ISU AdminTools panel, click the Grades tab.

The right side of the panel will display a list of all the students whose grades will be submitted to the Registrar. Grades displayed reflect grades of C-, D, F for Midterm Grades.

If you receive a warning that "since you are not an instructor of record you may not submit grades," you need to contact your department secretary or the Registrar to update your status as an Instructor of Record or a Grade Submitter (Blackboard support staff cannot update Registrar records).

If you receive the warning, "please correct the grades in your BbLearn Grade Center and return here to submit," see Midterm Grade Submission Policies (at left) and make any corrections to grades highlighted in red. You must go back into the Full Grade Center to make changes before you submit.
See Making Adjustments to Individual Grades.

b. If you want to change a grade to M (for non-attendance), you may do so by selecting Not Attending in the Options column.

c. When you are sure all the grades are correct, click Submit Grades.

Course Interface

NOTE: Your grades have been stored.

You should receive a Note that your grades have been stored. You will receive an email confirmation as well.

Grades submitted from Bb Learn will not show up in AccessPlus until after the grade submittal deadline. However, you may review grades that have been submitted through Blackboard Learn by going to Bb Learn Grade Submittal Check.

You may change grades in Bb Learn and resubmit at any time until the deadline at which time they will be sent to AccessPlus. Grade changes after the deadline must be made in AccessPlus.

NOTE: If you make grade changes before the submission deadline, don’t forget to use ISU AdminTools to resubmit.

Submitting Final Grades

Important: also see Requirements for Blackboard Learn Grade Release to the Registrar.

(NOTE: To submit grades by means of ISU AdminTools, you must have previously enrolled students in your course using ISU AdminTools.)

The Grade Center column that will be submitted, must be named exactly Final Grade and Set as External Grade. The column may be a Text, Letter Grade, Total, or Weighted column. If it is a calculated Total or Weighted column, the Primary Display in the Column Information must be based on a Grading Schema.

TIP: If you want to create a Final Grade column that is based on weighted values from other Grade Center columns (e.g. Quizzes, Assignments, etc.), see Creating a Weighted Column.

TO SUBMIT: In the ISU AdminTools panel, click the Grades tab.

  • The right side of the panel will display a list of all the students whose grades will be submitted to the Registrar.
  • If you receive a warning that "since you are not an instructor of record you may not submit grades," you need to contact your department secretary or the Registrar to update your status as an Instructor of Record or a Grade Submitter (Blackboard support staff cannot update Registrar records).
  • If you receive the warning, "please correct the grades in your BbLearn Grade Center and return here to submit," see Midterm Grade Submission Policies (at left) and make any corrections to grades highlighted in red. You must go back into the Full Grade Center to make changes before you submit.
    See Making Adjustments to Individual Grades.

NEW for Fall 2013: Final grade reporting process for students receiving an F for a course

To comply with Federal Financial Aid regulations, protect the confidentiality of financial aid recipients, and provide timely response to students seeking financial aid in an upcoming term, adjustments have been made to the final grade reporting process in both AccessPlus and Blackboard Learn for students receiving an F for a course.  To meet compliance requirements, you will need to document if the F grade is earned, if the student never attended, or if the student stopped attending at some point in the semester. 

  • If the student completed the course, the F should be coded as “earned”. 
  • If no grades for any academic activity are evident throughout the semester and, to your knowledge, the student did not attend class, the F grade should be entered with the comment of “never attended”. 
  • If the student did not complete the course, the F grade should be entered with the comment of “stopped attending”.  In this instance, you will also need to enter your best reasonable estimate for the last date of academic activity for the student.  In Blackboard Learn, the last date of attendance will default to the last day the student logged into the course through Blackboard.  The instructor must change this date if the estimated last day of attendance is different. 
  • As before, instructors also have the option to select Incomplete or Non-report. (Non-report means the instructor will report grade at a later date and time.)

The new grading requirements are effective for final grade reporting in Fall 2013 and forward.  The grade report changes will only affect final grading, not midterm reporting. 

How to report F grades from within Blackboard Learn

In the Grades tab of ISU AdminTools, instructions are on the left.

TIP: Click on the Grade column header (twice) to sort by Grade so that all F grades are at the top.

Use the Grade Option column to select one of the listed options for each F grade.


If Stopped Attending is selected, enter the last attended date if it differs from the Last Accessed date.

  • For students who never accessed the course in Blackboard, the Last Accessed date defaults to the date the course was created.
  • Otherwise, the Last Accessed date indicates the last time a student accessed the course in Blackboard — which may differ from the last time they participated by other means (e.g. in a face-to-face class session).

Use the Grade Option column as needed to select Incomplete or Non-report for any other students. (Non-report means the instructor will report grade at a later date and time.)

When ready, be sure to click Submit Grades.

NOTE: Your grades have been stored.

You should receive a Note that your grades have been stored. You will receive an email confirmation as well.

Grades submitted from Bb Learn will not show up in AccessPlus until after the grade submittal deadline. However, you may review grades that have been submitted through Blackboard Learn by going to Bb Learn Grade Submittal Check.

You may change grades in Bb Learn and resubmit at any time until the deadline at which time they will be sent to AccessPlus. Grade changes after the deadline must be made in AccessPlus.

NOTE: If you make grade changes before the submission deadline, don’t forget to use ISU AdminTools to resubmit.

Adjusting Individual Grades and Fixing Submission Errors

You may want to edit grades either so that they are in a valid format, or to designate non-attendance (M), incomplete (I), or No Report (N). Additionally, if you use Extra Credit in your course, a student can receive a score of more than 100%, which Blackboard does not recognize in any Grading Schema.

Submission errors will occur whenever one or more student’s grades are not acceptable

Invalid Midterm Grades include D+, D-, or a number.

Invalid Final Grades include: A+, blank, a number, or no grade in column.

(see Requirements for Blackboard Learn Grade Release to the Registrar)

Changing Individual Grades

If the Midterm Grade or Final Grade column is a Text column (not a Calculated Total or Weighted column), simply go to the Grade Center, make the necessary changes directly in the column.

If the Grade Center column that you have Set as External Grade is a Calculated Total or Weighted column, you will not be able to edit the column manually. To make changes to grades in Calculated Total or Weighted columns, see: Midterm and Final Grades: Making Adjustments to Individual Grades

After you have corrected submission errors or made changes to grades in the Grade Center that have already been submitted, you must still resubmit them using ISU AdminTools at any time until the submission deadline—at which time they will be sent to AccessPlus. Grade changes after the submission deadline must be made in AccessPlus.

Checking Results of Grade Submissions

When you submit Midterm or Final grades through Blackboard Learn, they are not immediately transferred to the Registrar database. Your submission is saved and will be transferred after the deadline of the grade submission period.

  • You can make changes to grades in the Grade Center and resubmit any time prior to the grade submission deadline.
  • If you submit grades from Blackboard Learn, don’t also submit them through AccessPlus. Grades submitted through AccessPlus will always supersede anything submitted through Bb Learn.
  • You can check to see the results of your submission. The grades will appear in AccessPlus after the submission deadline and the transfer to the Registrar database is complete.

Five Tips for Submitting Final Grades from Blackboard Learn

  1. You can use a Total or Weighted column to calculate Final Grades. See About Total and Weighted Columns in the Grade Center.
  2. If you want to adjust the Grading Schema (e.g., 94% to 100% = A, 90% to less than 94% = A-, etc.) that Bb Learn uses, see How to Edit Grading Schemas in the Grade Center.
  3. An Extra Credit column works correctly only if you specify 0 points possible. See How to Create an Extra Credit Column in the Grade Center. But if you do use extra credit, it is possible that a Final Grade calculation may result in some students scoring more than 100%. If that happens, it will cause a grade submission error. To correct the problem, see the next tip.
  4. You can change an individual student’s Final grade, but you can’t do it directly in a Total or Weighted column. See Making Adjustments to Individual Grades.
  5. Lastly, you must use ISU AdminTools to submit Final Grades from Bb Learn, but you must first Set the Final Grade Column as External Grade. See Understanding the External Grade Column in the Grade Center.

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